To choose which columns to display, click the Field Chooser 
icon at the top left of the Document List:
OR right-click any column header:
Select Show Field Chooser and check/uncheck columns from the list that appears.
The field chooser will edit the columns displayed locally.
Column |
Displays…. |
|---|---|
File icon |
File types with traditional document associations for common applications such as Microsoft Word, Excel®, and Adobe PDF. Emails have an envelope icon.
Note: Be aware that installing software that alters the file extension associations for a given file type may change the icons for those file types.
|
Filter mismatch indicator
|
Documents that did not meet filter criteria but are included because they are family members of a document that did meet the criteria. |
Privilege Flag
|
Flag Colors: Red = Privileged Grey = Clawed back |
Production Flag |
Flag Colors: Green = The document is in a draft production Blue = The document has been produced Yellow = A duplicate of the document has been produced Purple = A family member of the document has been produced |
ALLCUSTODIANS |
A semi-colon delimited list of all custodians that have a duplicate of this document |
ASSIGNMENT |
Name of assignment containing the document (if any). |
AUTHOR |
The author of document (Microsoft Office documents only) |
BATES |
A semi-colon delimited list of all Bates numbers assigned to the document |
BCC |
Email BCC recipients. |
CC |
Email CC recipients. |
COLLECTION |
Name of document's associated Collection. |
COMMENT |
Any comments entered by reviewers. |
COMPANY |
The company of document (Microsoft Office documents only) |
CREATED |
The date the instance of the document ingested was created. |
CUSTODIAN |
The associated custodian to that document. |
DATE |
The last-modified, received or sent date associated with the document. |
DESCRIPTION |
The document description (Microsoft Office documents only) |
DOCTITLE |
The document title (Microsoft Office documents only) |
ESTIMATED PAGES |
Page estimate based on proprietary metrics. |
EXT |
The file extension or file type. |
FAMILY |
The family ID number. Related documents (such as an email and its attachments) share the same family ID number. |
FILETYPE |
The document type (File, Email, Attachment, Container, Binary) |
FROM |
Sender of email. |
ID |
The unique document identifying number used for tracking. Documents that are duplicates of each other have different IDs. (See Pith, below.) |
ISSUES |
The issue codes (if any) assigned to a document. |
KEYWORDS |
The document keywords (Microsoft Office documents only) |
LANG |
The document language (Microsoft Office documents only) |
LASTMODBY |
The date the document was last edited (Microsoft Office documents only) |
LASTPRINTED |
The date the document was last printed (Microsoft Office documents only) |
MARK |
The production designation (if any) assigned to a document. |
MARKED ON |
Date document was marked. |
MD5 |
The document's MD5 hash value. |
MODIFIED |
The date the instance of the document was last modified. |
MSGID |
Email message identifier extracted from header. |
PAGES |
The number of pages in the document (if known). |
PATH |
The original location (path) of a document. |
PITH |
Documents that are duplicates of each other share the same pith number. (See ID, above.) |
POD |
The protective order designation of the document |
PRIV BASIS |
Saved basis for privilege designation. |
PRIV ENTRY |
Date the privilege log entry was saved to Privilege Log. |
PRIV REVIEWER |
Username of account that saved Privilege Log entry. |
RECEIVED |
The date the email was received. |
REDACT STATE |
Redaction state of document |
REVIEWER |
Username of account that applied current Mark or Issue Code. |
REVISION |
The document revision number (Microsoft Office documents only) |
RSI |
Relative Similarity Indicator |
SENT |
Email sent date. |
SIZE |
Number of bytes in the native document. |
THREAD GROUP |
ID of the containing thread. |
TITLE |
The document’s original file name. If the document is an email, this field displays the email subject line. |
TO |
Recipient of email. |
VERSION |
The document version number (Microsoft Office documents only) |
XREF |
Loadfile cross-reference column used for Overlaying Metadata |
Note: The File icon column always appears at the far left, regardless of the other columns are arranged. It cannot be hidden or removed from the Document List.
These columns are specific to the Drafts and Productions views and only appear in the Document List there:
Column |
Displays…. |
Production State Icon
|
|
BATES PREFIX |
The Bates prefix of the document |
BEG BATES |
The numerical value of the beginning Bates number of the document |
END BATES |
The numerical value of the end Bates number of the document |
ERROR |
The error description of problems encountered during the production process |
PDS |
The internal ID value of the production |
PRODUCTION |
The name of the production containing the document |
SEQ |
The sequence number of the document within the production |
STATE |
The production state of the document (Draft, Converted, Endorsed, Produced, Error) |
TYPE |
The production type of the document (Image, Native, Withheld) |
