Add Production Documents Referenced by Load Files

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Add Production Documents Referenced by Load Files

Documents produced from other eDiscovery platforms are delivered in a format which includes “load files”.  These files instruct the database where each document begins and ends.

When documents are produced in this format  a series of folders are provided which are often labeled DATA, IMAGES, NATIVE, OCR depending on the contents of the production.  The documents MUST be kept in this folder structure and all available on the server for the load files to accurately import the data.

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The OPT or LFP load file is usually located in the DATA folder:

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To add documents to a matter, create a Collection:

When the production is in a zip or container first extract all files from the container.

Select the Process menu.

Right-click on the "Collections" node or an existing collection and select New Collection.

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A new collection node appears in the collection tree and is editable.

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 Drag and drop ONLY the  lfp or opt file onto an existing collection node in the collections tree. The Add Production interface will appear. (See below for full description of processing with load files)

When the production also includes a DAT file, the Image Path, Native Path and Text Path will be updated with the information from the DAT. While the tool detects the Bates Field, Image Path, Native Path and Text Path from the DAT file, these fields are editable if modifications are needed.

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When no DAT is provided, the tool will predict the location of the files.  These fields are editable  if the prediction does not meet expectations.

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At the beginning of processing, the tool will audit the production and report any deficiencies.  These reports are exportable with the intention of containing the information the producing party would need to correct the error.  Click on the highlighted "copy" button to copy the text to the computer's clipboard.  Select YES to load the documents where are complete for review while awaiting a corrected production from the producing party.

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To overlay the fielded data from the DAT, please see the section on Overlaying Metadata

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When DWR processes data with an OPT it reads the opt and loads the images from the Images Path from the OPT.  It then crawls the folder structure and looks for any Native files and text files that have the exact same name as the BegBate in the OPT.  

If the OPT starts with ABC-00001234,VOL001,IMAGES\00\000\ABC-00001234.tif,Y,,,2 the tool will stitch together ABC-00001234 and ABC -00001235 into a multipage image and copy to the repository.  It will also look in the VOL001 folder structure for any Native file labeled ABC-00001234 and any Text file labeled ABC-00001234.txt and also match those to the same record.

If the text fails to load (or the natives) confirm the producing party named the files with the correct naming structure.  Text is loaded with the OPT not the DAT file.

Provided text files are analyzed for content and where the text file is blank (must contain at least two consecutive characters) that file is not processed. Run Extract Text to us the tools to acquire the desired content. See Extracting Text

DWR "normalizes" all BATES information for the BATES column and it will always be eight pad. The XREF field will match the name of the images loaded by the load file. 

Once the processing completes, the filter tree will be updated with the created collection as well as a production which will be labeled with the Bates Prefix and Bates range.

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