Replace Documents

<< Click to Display Table of Contents >>

Navigation:  Review  >

Replace Documents

Important: Replacing a document has several far-reaching consequences including:

The MD5 fingerprint in the database will remain the MD5 for the ORIGINAL document NOT the replaced doc.

Mark propagation will therefore not work on the new document (it will propagate based on the old document fingerprint).

The new document will not return in keyword searches until the document or collection is re-indexed.

The original document cannot be recovered without re-processing the original collection and re-posting.

Select Replace Documents from the Review  menu.


Select the version of document to be replaced:

Native document – this is the document seen on the Native tab of the Document Browser and originally processed

Pre-production Image – this is the un-endorsed pdf that is seen in the image tab before it is endorsed

Produced Image – this is the endorsed image in a finalized production

OCR – this is the text associated with the document

After uploading the documents to be replaced to a location accessible to Digital WarRoom, browse out to the folder holding the documents to be replaced:


The tool will identify possible matches for each document in the selected folder. The title of the source file (file to be added to Digital WarRoom) must match on a Digital WarRoom ID or Bates Number. Replacements for native files must also match on file extension.

Check the items to be replaced.

Shaded rows indicate source files which failed to match documents in Digital WarRoom.


Confirmation of this action is needed before proceeding.

When Natives have been replaced, after replacing the documents right click in the Document List and select Delete rendered  native... to force the tool to remove the prior version and replace with the replacement.